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Three coworkers working on the firm's trust accounting
Accounting & Reporting
Trust Accounting Software 101
All law firms are required to maintain accounting records for client funds deposited in trust accounts. Finding the right software solution to assist with the necessary record-keeping for those funds requires a complete understanding of the bar association rules. Trust Accounting Basics Client funds are held by lawyers for many reasons. A lawyer may hold…
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Attorney on his mobile phone wearing his Apple Watch
Matter Management
Never Miss a Beat With Zola Suite’s Dedicated Apps
As a complete cloud-based solution, Zola Suite allows you to access your firm’s data from any device with internet access whether you’re in the office, courtroom or at home. Using Zola Suite’s native iOS and Android apps, you can keep track of upcoming meetings and appointments, retrieve contact information and initiate calls, add or edit tasks, and access matter-related documents all on the go. You can even track time while you’re out of the office so you don’t miss a beat.
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Woman with a face mask in an empty office
Law Firm Operations
Returning to the Office - the New Normal
The Coronavirus (COVID-19) pandemic has disrupted normal business life currently and for the foreseeable future. “Business as usual” is no longer a realistic expectation. We should expect a new normal once people are permitted to reoccupy their office space. What should law firms do to ensure their employees’ safety and make certain that policies are compliant with revised labor laws and public safety?
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gears
Matter Management
Transitioning to a New LPM? Don’t Get Stuck in the Past
Change is never easy, but often necessary to stay relevant in today’s fast-paced environment. Firms should regularly review how things are done and look for ways to improve. An especially good time to do this is when implementing new law practice management (LPM) software. Firms that cling to outdated or inefficient workflows often miss out on many benefits that can save time and money.
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Person writing out a check
Timekeeping & Billing
Minimizing Write-Offs and Maximizing Profits
Law firms cannot escape uncollectible fees and unrecoverable costs. Fees and disbursements that are not paid by a client have a direct effect on the firm’s profitability. Most service industries report income based on the cash method of accounting. As a result, income is recorded only when received. The only bad debt expenses will be the result of client costs that cannot be recovered. Any fees that are billed but not paid by the client represent lost income.
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LEDES Billing
Timekeeping & Billing
LEDES Billing Explained
You’ve just heard from a client that they want you to start billing them electronically — and they don’t mean by email. They mention LEDES. What is LEDES? What do you do next? “LEDES” stands for Legal Electronic Data Exchange Standard. LEDES billing is simply submitting your bill in a special format. The electronic bill is uploaded to a service, or clearinghouse, that reviews the bill to make sure it complies with certain rules and that all the calculations are correct. If the bill is approved, you will get paid. Let’s take a step-by-step look at the LEDES billing process.
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Group of people discussing their disaster plan
Matter Management
A Few More Important Things About Preparing for a Disaster
Our first discussion about disasters covered types of disasters and some basics needed to properly address a disruption in normal activities, including how to build a robust team. We subsequently outlined how to make use of staging areas, alternative facilities, and working from home in the second article.
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Team members working together in an office
Law Firm Operations
More to Know About Preparing for a Disaster
Our first discussion about disasters addressed several types of disasters and some basics needed to properly address disruption in normal activities. Please reference part one to learn more about disaster types and how to build a robust team.
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Man on his laptop looking at Zola Suite's dashboard
Law Firm Operations
Equipping More Firms for Remote Work
Over the past week, we’ve spoken with dozens of firms who are reliant on server-based practice management solutions. Many are grappling with how to best navigate these uncertain times. How can they serve their clients while keeping employees safe when they are tethered to legacy systems for matter-related data? Remote work just isn’t an option. We know this pandemic will last at least a few weeks, but it may ultimately span months. Without the option for remote work, we know firms, and clients, will suffer tremendous losses. We want to help.
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