Posts Tagged ‘ Task Management ’

Zola Suite Email feature

The Elusive Zero Inbox

The average person spends 28% of the workweek reading and responding to email. With so much of one’s day spent on this task, it should come as no surprise that numerous studies have shown that email can lead to anxiety. One of the major causes of this stress: it feels like it’s never done. At Zola Suite, we receive a lot of positive feedback when it comes to our Intelligent Email Management. The most common accolade we hear is “we billed so much more last month using the built-in timer.” The second, and perhaps the more difficult, feat we celebrate […]


woman typing on her computer at her kitchen table

Is your practice ready to embrace a work from home program?

A work-from-home policy presents many benefits and drawbacks for a modern law firm. With a virtual law office, your firm will save on monthly rent costs and is likely to experience less employee turnover. However, remotely participating in meetings with clients and employees can be challenging when employees must rely on technology alone for critical communication. Luckily, there are affordable technologies available that will alleviate some of these challenges. On Thursday, May 9th, 2019 at 2:00 PM EST, the Zola Suite team is sponsoring a webinar on “The Flexible Law Firm: Is your practice ready to embrace a work from […]


women clearing off her desk

Does Your Practice Management Software Spark Joy?

Inspired by the latest Netflix binge craze, “Tidying Up with Marie Kondo,” millions of Americans are decluttering. In the series, organizing expert Kondo travels to homes of stressed-out Americans to help them discard items that no longer spark joy and organize their living spaces in a meaningful way. Kondo contends that having little time or energy to organize can lead to anxiety and tension. As she explains in her best-selling book, The Life-Changing Magic of Tidying Up: The Japanese Art of Decluttering and Organizing: “In essence, tidying ought to be the act of restoring balance among people, their possessions, and […]


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Automate Your Practice

The New Year is the perfect time to reassess how you’ve been doing and make adjustments. Have you thought about cleaning house and moving to paperless? Running a paperless office has never been easier. With the advances in legal technology, the days of large scale cabinets filled with files in disarray are gone. Now, with law practice management software like Zola Suite, you can digitalize your entire office’s case files and communications. Going paperless will save you time, money, and add appeal for potential clients. How to run a paperless office If you have considered going paperless, make sure you […]


lawyer on his mobile phone

Old-School Lawyer Problems Resolved with New-School Technology

We can all clearly picture a lawyer that has been in practice for decades. They are trapped behind a desk piled high with client files, various documents, and correspondence long needed to be sorted and filed. They complain that they can’t ever find what they are looking for in the pile of papers they have amassed. Notes about important client meetings fall by the wayside. The dreaded end of the month comes and they have to enter their billable hours they have scrawled down on a piece of paper. These kind of lawyer problems are a thing of the past […]


lawyer on tablet

The Cloud is Your Protector During Hurricane Season

This year’s hurricane season has been disastrous for many people and their businesses. Those that were affected by the storm, and even those that weren’t directly in the storm’s path, experienced devastating encounters that made it difficult, if not impossible, to operate under normal conditions. “In times of need, the legal community is a crucial link in providing help to secure housing, file insurance claims, replace wills and emergency directives and other urgent legal services,” said our CEO Fred Cohen. However, in many cases, the storms made it challenging for lawyers to access files and communicate with their clients during […]


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Why Zola Suite is Even Better Suited for the Less Tech-Savvy Lawyer

The idea that legal technology could be better suited for the less tech-savvy lawyer sounds counterintuitive. The truth is that Zola Suite, next generation legal practice management software, provides lawyers who are less familiar with technology with a leg up. This is due in part to the fact that law practice management solutions streamline the use of many different legal tech tools such as accounting programs, document management systems, email, and interoffice communication systems. With legal practice management software, all of these different tech tools fall into one, more manageable program. Even less tech-savvy lawyers know that there is no […]


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You’re Not ‘Fully Integrated’ If Your Application Requires External Integrations For Deep Functionality

Here at Zola, we can understand why so many legal practice management programs make grand claims of being fully integrated, all-in-one solutions. Software with capabilities to meet all your law practice management needs in one user-friendly interface is appealing. The fact of the matter is that these claims are often misleading. You end up stuck with practice management software that relies on third-party applications and integrations to meet many of your key needs. The bottom line is – you can’t be an all-in-one practice management solution if you are relying on third party applications for important functions such as email, […]


glowing bulb among unlit bulbs

Getting Your Legal Team to Buy Into TQM

“All anyone asks for is a chance to work with pride” – William Edwards Deming The principles of total quality management (TQM), spearheaded by William Edwards Deming decades ago, continue to be exceptional tools for practicing attorneys. Given the competitive landscape currently facing the legal community, it is essential for any law firm to offer best-in-class service. After all, the name of the game is client satisfaction and their happiness drives referrals. These principles are not for rainmakers only, however, and it is critical for your entire team to buy into TQM. TQM at a Glance Put simply, TQM is […]


task management window

Task Management – Streamlining Your Firm’s Workflow

What are the unique steps your firm takes to complete tasks? By now you’ve processed hundreds of new clients. You perform the same steps for every new client, but have no way of knowing their status in the process. With all the work you have on your plate, there is no time to run around the office, figuring out which member of your staff was in charge of each task and if they are on track. With Zola Suite’s task management system, you can easily streamline workflow within your firm. Delegation of tasks has never been easier. With each new […]


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