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Sophisticated Legal Billing Software

Is your firm’s billing software slowing you down?

Zola Suite’s robust back-office tools maximize efficiency at every step of the billing process
from creating invoices to sending them to hundreds (or even thousands) of clients and collecting payment quickly.

✔

Complete Legal Billing

(coupled with best-in-class case management + robust accounting)

Unlike other cloud-based providers, Zola Suite’s billing tools are built-in to the platform, never tacked on. This means that your firm doesn’t have to rely on a third-party solution for billing, importing and exporting data with each billing cycle.

With Zola Suite, billing options are set at the moment a new matter is created and carried throughout the life cycle of each case, so billing is timely, accurate and efficient.

 

Advanced Billing Features Include:

01
time entries

FLAT FEE, CONTINGENCY,
AND HOURLY BILLING SIMPLIFIED

Zola’s billing tools support all types of billing arrangements. With 11 ways to track time for those who bill hourly and a “No Charge” (or “No Charge, Don’t Show”) option for flat-fee practices, the platform conforms to meet your firm’s needs and empowers you to effectively track productivity, and profitability.

02
New time entry

LEDES BILLING

Zola Suite supports electronic LEDES invoices with Uniform Task-Based Management System (UTBMS) Codes. This feature can be selected for some of your matters or all of them.

03
image of LEDES budgeting feature in Zola Suite

LEDES BUDGETING

LEDES budgeting is now available in Zola Suite. With this feature, firms can set a budget for individual LEDES codes within a LEDES-based matter. Firms can see billed amounts against the total budget as the case progresses. This feature is available to clients with EnterprisePlus subscriptions.

04
Consolidated billing

CONSOLIDATED BILLING

Handling multiple matters for a single client? Zola’s Consolidated Billing allows you to compile a single invoice for charges across all related matters.

05
Split Billing Feature in Zola Suite

SPLIT BILLING

The quintessential tool for firms billing multiple parties for a single matter. This feature allows you to set unique rates for each client and split percentages for fees and costs.

06
Custom Allocations

CUSTOM ALLOCATIONS

When a payment is received, your firm can easily allocate specific amounts to timekeepers and expenses.

07
Administrative fees

ADMINISTRATIVE FEES

With this feature, your firm can automatically invoice certain clients for disbursements based on a percentage rate of fees with this feature which automatically applies an administrative fees for specified clients.

08
Split Originating report

THE BEST REPORTS IN THE CLOUD

Zola Suite provides firms with advanced compensation reports including split origination and responsible attorney report.

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Timekeeper Goals report in Zola Suite

TIMEKEEPER GOAL TRACKING

Firm admins can set, and track billable hours and/or total billing goals for members of their firm. This report includes great data visualizations so it’s easy to see who’s meeting expectations and who is falling behind.

Get Bills Out Faster

Every day we hear from new Zola Suite users who sing the praises of the platform, having recognized two immediate benefits:

1) timekeepers are billing more time, and:
2) the amount of time spent on billing is cut in half.

The second benefit can be attributed to the following industry-leading features:

01
Bulk Billing Center in Zola Suite

BULK BILLING CENTER

Bulk email blast or bulk print invoices and statements of account.

02
Bulk invoices

INVOICE BLASTING

Send out hundreds of invoices to clients via email with the click of button. The email is sent from an email address associated with your firm, ensuring that, as a trusted sender, the message reaches them everytime. Invoices can also be shared securely via Caseway, Zola Suite’s client portal.

03
Billing frequencies

CUSTOMIZABLE BILLING FREQUENCIES

Bill certain clients monthly, while others are invoiced quarterly? With this feature, you can set your own billing frequencies by contact or matter. When it comes time to invoice, simply filter and send.

04
Download LEDES invoices in bulk

LEDES INVOICING

You can download all LEDES invoices across all matters in just a few seconds. These files can then be uploaded to your e-billing platform.

05
Print invoices

INVOICE PRINTING

With Zola Suite, you don’t have to go matter by matter, downloading and printing each invoice one-by-one. With our bulk printing option, the system will queue up all selected invoices across all of your matters and prepare a PDF which can easily be sent to any printer in the office.

Get Paid Faster

Zola Suite’s billing tools not only help you get your bills out faster, they help you get paid faster by offering the following:

01
Evergreen retainers

EVERGREEN RETAINERS

Matters can be configured to send an alert when trust funds or operating retainers run below a pre-specified amount on a per-matter basis, helping to ensure you never have to wait on payment.

02
New credit card payments with LawPay

CREDIT CARD PAYMENTS

Clients can easily make credit card payments through APX, an integrated payment processing system. Payments can be made by logging into Caseway, Zola’s secure Client Portal or by simply clicking on the dedicated link located at the bottom of each invoice.

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Saved Credit Card Information in Zola Suite

SAVE PAYMENT INFORMATION

Credit card payment information can be saved via APX and used for future Retainer and Invoice Payments processed through Zola Suite.

Ready to supercharge your law practice?

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