Sophisticated Legal Billing Software
Is your firm’s billing software slowing you down?
Zola Suite’s robust back-office tools maximize efficiency at every step of the billing process
from creating invoices to sending them to hundreds (or even thousands) of clients and collecting payment quickly.
FLAT FEE, CONTINGENCY,
AND HOURLY BILLING SIMPLIFIED
Zola’s billing tools support all types of billing arrangements. With 11 ways to track time for those who bill hourly and a “No Charge” (or “No Charge, Don’t Show”) option for flat-fee practices, the platform conforms to meet your firm’s needs and empowers you to effectively track productivity, and profitability.
Zola Suite supports electronic LEDES invoices with Uniform Task-Based Management System (UTBMS) Codes. This feature can be selected for some of your matters or all of them.
LEDES budgeting is now available in Zola Suite. With this feature, firms can set a budget for individual LEDES codes within a LEDES-based matter. Firms can see billed amounts against the total budget as the case progresses. This feature is available to clients with EnterprisePlus subscriptions.
Handling multiple matters for a single client? Zola’s Consolidated Billing allows you to compile a single invoice for charges across all related matters.
The quintessential tool for firms billing multiple parties for a single matter. This feature allows you to set unique rates for each client and split percentages for fees and costs.
When a payment is received, your firm can easily allocate specific amounts to timekeepers and expenses.
With this feature, your firm can automatically invoice certain clients for disbursements based on a percentage rate of fees with this feature which automatically applies an administrative fees for specified clients.
THE BEST REPORTS IN THE CLOUD
Zola Suite provides firms with advanced compensation reports including split origination and responsible attorney report.
TIMEKEEPER GOAL TRACKING
Firm admins can set, and track billable hours and/or total billing goals for members of their firm. This report includes great data visualizations so it’s easy to see who’s meeting expectations and who is falling behind.
Get Bills Out Faster
Every day we hear from new Zola Suite users who sing the praises of the platform, having recognized two immediate benefits:
1) timekeepers are billing more time, and:
2) the amount of time spent on billing is cut in half.
The second benefit can be attributed to the following industry-leading features:
BULK BILLING CENTER
Bulk email blast or bulk print invoices and statements of account.
Send out hundreds of invoices to clients via email with the click of button. The email is sent from an email address associated with your firm, ensuring that, as a trusted sender, the message reaches them everytime. Invoices can also be shared securely via Caseway, Zola Suite’s client portal.
CUSTOMIZABLE BILLING FREQUENCIES
Bill certain clients monthly, while others are invoiced quarterly? With this feature, you can set your own billing frequencies by contact or matter. When it comes time to invoice, simply filter and send.
You can download all LEDES invoices across all matters in just a few seconds. These files can then be uploaded to your e-billing platform.
With Zola Suite, you don’t have to go matter by matter, downloading and printing each invoice one-by-one. With our bulk printing option, the system will queue up all selected invoices across all of your matters and prepare a PDF which can easily be sent to any printer in the office.
Get Paid Faster
Zola Suite’s billing tools not only help you get your bills out faster, they help you get paid faster by offering the following:
Matters can be configured to send an alert when trust funds or operating retainers run below a pre-specified amount on a per-matter basis, helping to ensure you never have to wait on payment.
CREDIT CARD PAYMENTS
Clients can easily make credit card payments through APX, an integrated payment processing system. Payments can be made by logging into Caseway, Zola’s secure Client Portal or by simply clicking on the dedicated link located at the bottom of each invoice.
SAVE PAYMENT INFORMATION
Credit card payment information can be saved via APX and used for future Retainer and Invoice Payments processed through Zola Suite.